Privacy Policy for BHOC26

Effective Date: August 25th, 2025

Last Updated: August 25th, 2025

The Behavioral Health Outcomes Consortium (BHOC26) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit our website, register for the BHOC26 Conference, or interact with us.

1. WHAT INFORMATION DO WE COLLECT?

**In Short:** We collect personal information that you provide directly to us.

We collect personal information that you voluntarily provide to us when you register for BHOC26, purchase tickets, request information, participate in activities on our website (such as signing up for newsletters, filling out surveys, or entering contests/giveaways), or otherwise contact us.

The personal information we collect depends on the context of your interactions with us and the services you use, and may include:

– Contact Information: name, email address, phone number, mailing address, job title, and organization.
– Payment Information: billing address, debit/credit card numbers, and other payment details (processed securely via third-party providers).
– Media & Marketing Consent Information: your preferences regarding use of your name, likeness, and organization in media and attendee lists.
– Other Information You Provide: messages, inquiries, or feedback you submit to us.

**Automatically Collected Information**

**In Short:** Some information is collected automatically when you use our site.

When you access our website, we automatically collect certain technical data, such as:

– IP address and device identifiers
– Browser type and version
– Operating system
– Referring website or search terms
– Date and time of access
– Pages viewed and actions taken on our website

This information is collected through cookies, log files, and similar technologies to help us improve our services.

2. HOW DO WE USE YOUR INFORMATION?

**In Short:** We process your information to provide, improve, and secure our services, communicate with you, and meet legal or contractual obligations.

We use the information we collect or receive in the following ways:

– To Facilitate Registration and Ticketing: Process payments, confirm attendance, and provide access to the BHOC26 event.
– To Communicate With You: Send confirmations, updates, schedules, reminders, and other important event-related information.
– To Provide Networking Opportunities: Share limited attendee information (name, title, organization) with participants, sponsors, and partners.
– To Send Marketing & Promotional Content: Provide updates on BHOC26 and related events, offers, or services (with the option to opt out anytime).
– To Improve User Experience: Analyze website usage, enhance services, and develop new offerings.
– To Enforce Policies, Prevent Fraud, and Ensure Security: Protect the integrity of our systems, investigate misuse, and comply with applicable laws.
– For Legal & Compliance Purposes: Maintain records, resolve disputes, and comply with regulatory obligations.

3. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

**In Short:** Yes, we use cookies and similar technologies to improve your experience.

We use cookies, web beacons, pixels, and similar tracking technologies to collect and store information about your browsing activity. These tools help us:

– Improve website functionality and performance.
– Analyze usage and traffic patterns.
– Customize content and marketing messages.

You can set your browser to refuse cookies or alert you when cookies are being sent. However, some parts of the site may not function properly without them.

4. WHO WILL YOUR INFORMATION BE SHARED WITH?

**In Short:** We only share your information with your consent, to comply with the law, to provide services, or to fulfill legitimate business purposes.

We may share your personal information in the following situations:

– With Service Providers & Vendors: Payment processors, event registration platforms, email delivery, website hosting, and analytics providers.
– With Sponsors & Event Partners: Limited attendee information (name, title, organization) may be shared for networking and collaboration.
– For Business Transfers: If BHOC26 undergoes a merger, acquisition, or transfer of assets, your information may be included.
– For Legal & Compliance Purposes: If required by law, court order, or government regulation.
– With Your Consent: For any other purpose you approve in advance.

We do not sell your personal information.

5. WHAT ARE YOUR PRIVACY RIGHTS?

**In Short:** You have rights regarding how your personal information is used and shared.

Depending on your location, you may have the right to:

– Request access to and a copy of the personal information we hold about you.
– Request correction or deletion of your data.
– Restrict or object to certain processing activities.
– Withdraw consent for marketing communications at any time.
– Request data portability (where applicable).

To exercise these rights, contact us at info@bhoc.com. We will respond in line with applicable data protection laws (such as GDPR in the EU or CCPA in California).

6. DO WE COLLECT INFORMATION FROM MINORS?

**In Short:** We do not knowingly collect or market to individuals under the age of 16.

BHOC26 does not knowingly collect personal information from children under 16. If we discover that we have inadvertently collected information from a minor, we will promptly delete it. Parents or guardians who believe their child has provided us information may contact us at info@bhoc.com.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

**In Short:** We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate administrative, technical, and physical safeguards designed to protect the security of any personal information we process. These measures include secure servers, encryption where appropriate, access controls, and monitoring for vulnerabilities.

However, no electronic transmission over the Internet or information storage system can be guaranteed to be 100% secure. We cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to bypass our protections.

Although we will do our best to protect your personal information, transmission of personal data to and from our services is at your own risk. We recommend accessing our services only through trusted networks and secure devices.

8. HOW LONG DO WE KEEP YOUR INFORMATION?

**In Short:** We keep your information only as long as necessary to fulfill the purposes described in this policy, unless otherwise required by law.

We retain your personal information only for as long as is necessary for the purposes outlined in this Privacy Policy, including:

– Fulfilling conference registration and participation needs.
– Complying with legal, tax, and accounting obligations.
– Resolving disputes and enforcing agreements.

When no longer needed, we securely delete, anonymize, or archive your information.

9. DO WE TRANSFER INFORMATION INTERNATIONALLY?

**In Short:** Yes, your information may be transferred and processed in countries other than your own.

If you are accessing our website from outside the United States, please be aware that your information may be transferred to and processed in the U.S., where data protection laws may differ from those in your country.

We will take reasonable steps to ensure your data receives adequate protection in line with applicable laws.

10. DO WE MAKE UPDATES TO THIS POLICY?

**In Short:** Yes, we will update this Privacy Policy as needed to stay compliant with laws and best practices.

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised ‘Last Updated’ date. If material changes are made, we may notify you via email or website notice.

11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If you have questions or concerns about this Privacy Policy, please contact us at:

Behavioral Health Outcomes Consortium (BHOC26)
Email: info@bhoc.com